Supplier vetting — every step before a new partner joins
Document verification, on-site audit, sample testing, financial check, ESG screening — full vetting flow for Italy.
Stage 1 — document and certificate verification
Business registration, tax ID, insurance, declarations of compliance, certificates (ISO, GOTS, OEKO-TEX, FSC, GRS). Every certificate verified in the issuing body's public database — not just a PDF on letterhead.
Stage 2 — on-site audit
Two-day audit covering quality systems, social compliance (SA8000 framework), environmental practices, fire safety, working hours, wage records, dormitories. Auditor is third-party or accredited internal — never the salesperson.
Stage 3 — sample testing and trial PO
Three pre-production samples tested in-house: print durability, colour fastness, dimensional stability, material composition (lab test for fibre content). One trial PO of 100-500 units before approval for full volume.
Stage 4 — Italy financial and ESG screening
IVA 22%/VIES validation, credit check via local bureau (Cerved/CRIF for IT, Informa D&B for PT/ES, BIK for PL), sanctions screening, adverse media screening. SdI (Sistema di Interscambio) channel test for fiscal compliance from Milano.
FAQ
How long does vetting take?
Typically 6-10 weeks from first contact to approved status. Faster if certificates are already valid and on-site audit can be scheduled quickly.
Who pays for the audit?
We absorb the cost — never charge the supplier. Otherwise audit independence is compromised.
Can customers join the audit?
Yes — framework agreement customers can send their own auditor or shadow ours, with supplier consent.
Delisting — what triggers it?
Critical finding not closed in 90 days, repeated major findings, financial distress, sanctions hit, ethical breach.
Re-audit frequency?
Annually for active suppliers, immediately on triggering events (incident, change of ownership, finding).