October · November · Bologna, festival circuit theatres and clubs
For the Italian and international jazz musicians playing the festival evenings, the jazz clubs and venues of Bologna hosting the jam sessions and the collateral evenings, the music schools and conservatories bringing their students to the laboratories and masterclasses, the independent record labels and the music criticism magazine editorial offices, the local radio stations and the specialised press newsrooms, the twin festivals of the European jazz circuit, the sponsors of local culture and music — branded shoppers for the public of the evenings, limited editions of signed vinyl and screen prints in coordinated packaging, coordinated gadgets for the festival evenings, gifts for the music schools participating in the masterclasses and for the twin festival delegations, coordinated materials for the jazz clubs and venues and for the specialised press newsrooms — delivered in time for the opening of the Bologna Jazz Festival evenings in the festival circuit theatres and clubs.
The Bologna Jazz Festival — as it is organised across editions by the organising committee that runs its programme — brings together Italian and international jazz musicians, jazz clubs and venues of Bologna, music schools and conservatories, independent record labels and music criticism magazine editorial offices, local radio stations and specialised press newsrooms, twin festivals of the European jazz circuit, sponsors of local culture and music, and a broad public of enthusiasts who pass through the evenings between concerts, jam sessions, masterclasses, record presentations and awards.
For the musicians, the jazz clubs and venues, the music schools, the record labels, the specialised press newsrooms and the Bologna Jazz Festival sponsors, Corp-Merch.IT manages from its operating hub the full chain for the different audience categories: intake of the musician’s, jazz club’s, music school’s, record label’s, local radio’s or specialised press newsroom’s master graphic files (AI, EPS, PDF/X-4 with CMYK images at 300 dpi, FOGRA39 colour profile for print, Pantone for textiles), adaptation for the different personalisation techniques (water-based screen printing on GOTS-certified organic cotton for the coordinated uniforms of the musicians on the festival evenings, hot foil on FSC-certified paper for the festival booklets, laser engraving on chestnut wood for the labels of the limited-edition signed vinyl, computerised embroidery on cotton and linen for the jazz club and venue aprons, sublimation printing on cotton for the public’s tote bags, UV printing on PVC for the evening and award signs), physical pre-production sample with Pantone colour map and technical sheet, production on Italian supply chains (Como textile for the cotton of the coordinated uniforms, Tuscan organic cotton for the public’s tote bags, Collodi wood for the labels and small decorative objects of the limited editions, Fabriano paper for the festival booklets, Faenza ceramics for the tasting bowls, Maniago steel for the small metalwork, Empoli glass for the limited-edition jars, Padova for the technical paper of the limited-edition slipcases) and delivery to the theatre, the jazz club or venue, the music school, the organising committee consolidation warehouse or the specialised press newsroom on slots confirmed by the festival calendar.
Italian and international jazz musicians playing the festival evenings look for coordinated uniforms for the festival evenings (shirt in GOTS-certified organic cotton with computerised embroidery of the musician’s name and country of origin, coordinated apron for the jam sessions, sturdy fabric shopper, peaked cap for the peak hours of the festival evenings), branded shoppers for the public of the evenings, limited editions of signed vinyl in coordinated packaging, small coordinated objects (magnets with the festival musicians, illustrated postcards of the festival, enamel pins of the evenings). Jazz clubs and venues of Bologna hosting the jam sessions and the collateral evenings want hall programmes, evening booklets, venue shopper, small coordinated objects for the ticket counters. Music schools and conservatories bringing students to the masterclasses need educational kits of jazz (small booklets of jazz techniques, coordinated shopper, annotation notebooks), festival booklets on FSC-certified paper, coordinated uniforms for the teachers. Independent record labels and music criticism magazine editorial offices want record presentation booklets on FSC-certified paper, coordinated shopper, record label bookmarks. Local radio stations and specialised press newsrooms want coordinated gadgets for their press office days. Twin festival delegates from the European jazz circuit want coordinated gift kits, limited-edition signed vinyl, packaging coordinated with the institutional colours of the twin festival. Local culture and music sponsors want coordinated materials for their visibility days.
Most musicians, jazz clubs and venues, music schools, record labels and specialised press newsrooms of the Bologna Jazz Festival coordinate their operations from their Italian seat, but launching a coordinated collection of musician uniforms, public shoppers or limited-edition signed vinyl requires a district supply chain that our hub can orchestrate across the Italian territory. Como for the cotton of the coordinated uniforms, Scandicci for the leather of the jazz club and venue aprons, Maniago for the steel of the metalwork, Empoli for the glass of the limited editions, Faenza for the ceramics of the tasting bowls, Padova for the technical paper of the slipcases, Fabriano for the paper of the festival booklets, Collodi for the wood objects of the labels and the educational kits: the hub lets us consolidate the client’s graphic files, run a physical pre-production sample across Italian supply chains and dispatch the lot to the theatre, the jazz club or venue, the music school or the organising committee consolidation warehouse on a short courier window, twenty-four to forty-eight hours from the national territory. For programmes that involve a twin festival delegation (twinning between the Bologna Jazz Festival and the jazz festivals of Paris, Berlin, Barcelona, Vienna and London) we manage bilingual materials (Italian and English at minimum) and, on request, full multilingual release with translations aligned with ISO 17100.
The Bologna Jazz Festival window is spread out and must be planned with a calendar that includes the theatre and venue set-up days opening the previous Wednesday, the Thursday musician welcome evening, the main Friday and Saturday evenings, the music school masterclasses of the following week, the jam sessions in the circuit clubs on Thursday and Friday and the grand finale of awards and jams the following Saturday. For musicians, jazz clubs and venues, music schools, record labels and specialised press newsrooms the gap between confirmation of the festival graphic line and the opening of the festival evenings is normally below ten weeks, and any object that must be at the theatre, jazz club or venue, music school or organising committee consolidation warehouse by the first evening must be closed and dispatched at least one week before opening. We work backwards from that moment: production must close two to three weeks before the welcome evening; the courier slot must be booked for the Wednesday or Thursday of the festival week; the addressee list must be finalised at the same time as the festival-evening calendar is confirmed; the specific edition details (year, edition number, invited musicians) only add a small reprint to an already-produced neutral graphic base.
For Italian clients with a VAT number the invoice is issued through the Italian Revenue Agency’s Sistema di Interscambio (SdI) with 22% VAT applied in EUR; reduced rates of 4%, 5% or 10% are available for the product categories that allow them (publishing, art objects, traditional territory products). Reverse charge for intra-EU buyers registered in VIES, split payment for public administration bodies, recipient code or PEC for electronic invoice delivery. For clients in scope of CSRD reporting (D.Lgs. 125/2024, transposing Directive (EU) 2022/2464) we provide a sustainability sheet per order with Scope 3 CO₂e estimates under the GHG Protocol Corporate Value Chain on the internal legs and from the named production supply chains.
Shirt in GOTS-certified organic cotton or cotton-linen blend with computerised embroidery of the musician name and country of origin, coordinated apron for the jam sessions, sturdy fabric shopper, peaked cap for the peak hours of the festival evenings, metal badge for the larger uniforms of the musicians.
Limited-edition signed vinyl with coordinated packaging and hot-foil printing of the musician name and the album title, FSC-certified paper labels, technical-paper slipcases for the festival vinyl selections and for the kits of the twin festivals.
Faenza ceramic bowls, Tuscan organic cotton shoppers, Scandicci leather small goods, Maniago steel accessories, limited editions of record label bookmarks, packaging coordinated with the institutional colours of the participating musicians.
Illustrated booklets of jazz techniques printed on FSC-certified paper, organic cotton shoppers for the class kits, bilingual agenda, single-stitched notebook for the masterclass annotations, limited edition of a signed vinyl of a festival musician.
Before launching production, graphics, quantities per recipient, packaging and named receiving point must be confirmed. The final delivery address is defined in the weeks leading up to the Bologna Jazz Festival against the calendar issued by the organising committee responsible for the festival: the festival circuit theatres and auditoriums often have narrow access streets and regulated vehicle gates; the jazz clubs and venues of the historic centre have their own delivery hours that must be coordinated with the contacts; the music schools and conservatories have loading windows coordinated with the school contacts; the organising committee consolidation warehouse is often decentralised from the centre and must be reached with suitable couriers. Bologna’s historic-centre ZTL zones condition courier access, which is why most teams opt for early-morning or post-19:30 deliveries, when heavy vehicles are again allowed in ZTL areas of the centre.
For an Italian programme routed via the national hub, deliveries are consolidated and shipped to the theatre, the jazz club or venue, the music school or the organising committee consolidation warehouse with twenty-four to forty-eight-hour windows via BRT, SDA, GLS or DHL Express Italia, by appointment for sites requiring telephone pre-notice. For programmes above 1,000 pieces we propose appointment delivery with telephone pre-notice and, on request, on-site set-up by our staff at the theatre or the organising committee consolidation warehouse. For materials requiring controlled environmental conditions (limited-edition signed vinyl, limited-edition glassware) we coordinate transport with climate-controlled specialised partners. For educational kits destined for the music schools and welcome packs for the twin festival delegations we handle multilingual labelling (Italian, English, French, German, Spanish) and packaging in tamper-evident envelopes with a bilingual packing list addressed to the recipient.
Eight to ten weeks is the safest window for limited-edition signed vinyl, coordinated uniforms for musicians on the festival evenings, festival-evening gadgets and educational kits for the music schools. Tighter programmes are possible only after stock, print methods and access to the festival theatre or jazz club/venue have been confirmed.
Only after the organising committee has confirmed the loading window, the gate access and the named recipient. Limited-edition signed vinyl and packaging require specific packing conditions to be agreed in advance.
Yes. Musician uniforms, limited-edition signed vinyl, festival-evening gadgets and educational kits for the music schools can be packed and labelled as separate lots, each tied to its audience and delivery point.
No. Corp-Merch.IT is an external, independent B2B supplier that helps musicians, jazz clubs and venues, music schools, record labels and specialised press newsrooms prepare their merch for the Bologna Jazz Festival. It does not organise, sponsor or represent the organising committee or the territory bodies of the festival.
Corp-Merch.IT is an external, independent B2B supplier to the musicians, jazz clubs and venues, music schools and conservatories, record labels, local radio stations, specialised press newsrooms, twin festival delegates and Bologna Jazz Festival organising committees. This page helps teams prepare their merch for the festival; it does not represent the organising committee, the territory bodies, the musicians or any sponsor of the event.