TES Affiliate Conference Prague 2027: B2B merch for Prague

Merch planning for TES Affiliate Conference Prague 2027 exhibitors

Dates

10 - 13 September 2027

Venue

Prague, Czech Republic

The TES Affiliate Conference is the European meeting point for affiliate marketing and each year gathers EU programmes and international programmes in a different European city. The September 2027 edition is hosted in Prague, in a period that ideally closes the autumn conference cycle and precedes the Q4 commercial restart. The event's established format includes two days of conference and workshops followed by two days of expo floor and one-to-one working tables, with a speaker programme built around compliance, payments, attribution and the growth of pan-European networks.

For teams exhibiting with a stand in Prague, merch planning is tied to cross-border logistics: goods leave the Italian hub, cross Austria or Bavaria and reach Bohemia with transit times and costs that depend on the chosen leg. For Italian programmes moving by bus or train + courier it is often useful to plan a fallback in town - a hotel near the venue or a local office - to handle top-up refills across the four days. Coordinating artwork, packaging, per-recipient quantities and the venue receiving contact is what separates merch that arrives on day one from material stranded in a courier warehouse.

Corp-Merch.IT works the Prague stop like it works the other TES dates: production run from the Italian hub, deliveries consolidated in 24-48 hour windows to the Czech Republic via BRT, SDA, GLS, DHL Express or UPS, and full documentation (packing list, EUR invoice, origin declaration, EUR.1 certificate where applicable for intra-EU flows). For Italian clients with a VAT registration the invoice is issued through the Italian Revenue Agency's Sistema di Interscambio (SdI) with 22% IVA applied in EUR; reverse charge applies for intra-EU buyers (verified via VIES), split payment for public entities, and Codice Destinatario or PEC for electronic delivery. International clients can settle in USD, GBP or CHF at the invoice-day exchange rate.

Production and venue logistics for Prague

Before production starts, confirm artwork, per-code and per-recipient quantities, packaging, the on-site receiver and the courier type. Venue delivery rules, dock access windows and the stand number should be checked against the current exhibitor manual. September traffic in Prague, with the return from holidays and the start of the school year, heavily conditions loading windows and often makes a buffer in a Prague hotel or local office necessary alongside direct venue delivery - especially for shipments coming from Italy or other EMEA markets.

For Italian programmes crossing the border, deliveries leave the hub and reach destination in 24-48 hour windows via carriers familiar with the Central European motorway network (Milan-Munich-Linz-Prague or Milan-Vienna-Brno-Prague leg). For shipments above 1,000 pieces we offer appointment delivery with phone pre-notice and, on request, on-site set-up by our staff at the stand. For clients subject to CSRD reporting (D.Lgs. 125/2024, transposing Directive (EU) 2022/2464) we provide a sustainability data sheet per PO with Scope 3 CO₂e estimates per GHG Protocol Corporate Value Chain, calculated on the hub-to-venue lane and the production districts involved.

Brief, art adaptation and production tiers

The TES Prague programme brief kicks off by aligning the visual references of the client's affiliate programme, the iconic elements to bring into the stand merch, the items to be quoted and the per-recipient quantities (stand staff, sales, affiliate managers, qualified leads, network accounts, speakers). Corp-Merch.IT responds with a structured proposal within 48 business hours, complete with a physical sample for the most critical pieces (branded textiles, drinkware, premium items), technical sheets for serial items and a bill of materials with prices and MOQ by tier: starter (50-249 pieces per code), standard (250-999), enterprise (1,000-4,999), corporate (5,000+). For teams that also participate in other TES circuit dates we set up an annual supply contract with per-edition reviews and dedicated volume discounts across the calendar.

On the artwork side we receive the client's master files (AI, EPS, PDF/X-4, CMYK images at 300 dpi) and manage art adaptation for the different decoration methods: digital print on cotton and paper, embroidery on textiles, screen-printing on T-shirts and shoppers, pad printing on promotional items, laser engraving on metals and bamboo, hot stamping on small accessories. For graphics that require multiple versions (sales, lead, network, speaker) we manage versioning and intermediate approvals. Physical samples are produced and shipped to the client for approval by the fifth week of the brief; for printed small leather goods and premium objects timelines extend by 1-2 weeks depending on craftsmanship complexity.

Standard commercial terms are 30 days invoice date, 10% deposit on first order for new clients, and improved terms after the first 90 days of history. The invoice is issued in EUR with 22% IVA via SdI; for intra-EU buyers reverse charge is available with VIES VAT verification; for extra-EU markets we convert and settle in USD, GBP or CHF at the invoice-day exchange rate. For corporate orders above 5,000 pieces we propose staggered payment in two tranches (50% on confirmation, 50% on delivery) and a reorder plan for the following TES calendar dates.

Frequently asked questions

Certifications, quality and lot traceability

For affiliate programmes operating across Europe, the compliance profile of the merch is part of due diligence. We work with Italian and European producers operating under ISO 9001 (quality), ISO 14001 (environmental management) and SA8000 or equivalent for social responsibility, holding the main product certifications required by the segment: OEKO-TEX Standard 100 on skin-contact textiles (cotton for T-shirts and shoppers, polyester for sweatshirts), GOTS on organic cotton, GRS on recycled polyester, REACH (Reg. CE 1907/2006) with the SVHC declaration for chemicals, and RoHS 2011/65/EU compliance for electronic items (power banks, USB hubs, charging cables).

For leather articles and small leather goods (Tuscan production district of Scandicci) the producer issues leather traceability, tannery origin and REACH SVHC compliance. For promotional items in plastic, bamboo, metal and paper the producer keeps the material technical sheets and conformity declarations under EU Packaging and Packaging Waste Regulation 2025/40 and the Italian D.Lgs. 152/2006 (Testo Unico Ambientale) on environmental compliance. On packaging, paper-product manufacturers (labels, boxes, shoppers) offer FSC or PEFC options and, on request, plastic-free solutions with vegetable-based inks.

For clients subject to CSRD reporting (D.Lgs. 125/2024, transposing Directive (EU) 2022/2464) we integrate into the PO a sustainability data sheet with Scope 3 CO₂e estimates per GHG Protocol Corporate Value Chain, broken down by material (cotton, recycled polyester, steel, aluminium, bamboo, paper), for the hub-to-venue lane and the named production districts. For affiliate programmes with internal ethical-compliance policies we can also issue a separate declaration attesting conformity of the merchandise to the client's guidelines on advertising, audience and regulated claims.