Supplier summit playbook — annual procurement-partner gathering
How a buyer in Italy ran the annual supplier-partner summit — welcome kits, awards merch and post-event take-home.
Profile
The supplier summit playbook in Italy is the year's most important touch with the supplier base. Three streams: welcome kit (150–400 units, named for tier-1 suppliers, including printed agenda and badge), awards merch (10–40 trophy items + 50–150 finalist gifts) and post-event take-home (200–600 units). The brand reads as enterprise and trustworthy. Pricing EUR excluding IVA 22%, invoiced via SdI, hub Milano.
Workflow and contractual concerns
Workflow: Procurement owns the calendar and supplier list, Events owns logistics, Marketing owns the visual identity. Concerns: confidential supplier-tier discretion, trophy-grade build quality on small runs, on-site delivery with badge / agenda printing aligned to last-minute attendee changes.
Pricing — Italy
EUR pricing excluding IVA 22% via SdI. MOQ tier 100/500/1000. Lead 5-10 days, rush +35%. Production hub: Milano.
FAQ
What is the minimum order?
No fixed minimum — for screen and embroidery economies start at 50+ units; DTF and UV print from 1 unit.
How long is production?
Standard 5-8 working days, rush +35% delivers in 3-5 days.
What payment terms?
50/50 for new clients, net-30 from order 4, net-60 for enterprise with credit insurance.
Do you sign NDA?
Yes — mutual NDA is standard for product launches, M&A and confidential campaigns.
Can you ship abroad?
Yes — we ship within the EU and to the UK, US, GCC and CIS via tracked carriers.